Simple
DG Ventures t/a Freedom Stag/Hen Events ltd like to keep our Terms of booking simple but should you have any questions please
contact us.
Your money is safe with us
We act as a travel agent for principal suppliers named in your itinerary ticket and we hold all pre-paid money in a fully bonded Client's Account.
Deposit Payments
To book your event we require an initial
£35 deposit to secure your booking for your maximum group size. To help you gain commitment from those attending, the group leader can use your members area to send invites by email or SMS so friends can pay their required £35 per person deposit within 2 weeks of booking confirmation. The £35 deposits are non-refundable and non-transferable. The group leader can easily track all payments made by the group.
Provisional Bookings
Your deposit will not be processed until suppliers have confirmed availability. Once that happens, we’ll process your booking and send you confirmation.
Balance Payments
The balance is due 6 weeks before the event. If you book with less than 6 weeks before the event, we will confirm a balance date with you. If the balance is not paid by the due date, we will have to view the booking as cancelled by you with no refunds due. Balance payments received late, will not qualify for promotional offers.
Payment Charges
Absolutely none - hooray!
Health and Other Requirements
Some of the activities that we sell require minimum health requirements. To be totally sure please ask when booking, because if one of your party can’t participate on the day, we won’t be able to offer a refund.
Damage and Behaviour
We want you to have a great weekend and enjoy your events. It is your responsibility to ensure the group behave at all times. If you or any members of the group are drunk or been using drugs or do not act in a safe and responsible manner, suppliers reserve the right to cancel your event with immediate effect. In the event your weekend is cancelled for drink, drug, unreasonable or abusive behaviour, neither DG Ventures or any suppliers will be liable for any refunds, compensation or expenses incurred by you as a result. Should your group cause any damage to the supplier's property during the event, they will be financially liable. Some suppliers may require a credit card pre-authorisation or cash behaviour bond on arrival.
Safety and Insurance
We entrust that our suppliers observe the highest standards of safety for the activities and have appropriate levels of Public Liability Insurance. Our aim is to visit as many suppliers as possible (tough job but someone has to do it). However, we have not undertaken an official examination of the equipment or facilities in all cases. Some events carry an element of risk and we strongly advise you take personal accident cover. If you choose not to take such cover we assume you are happy to take the risk of being uninsured.
The Great British Weather
Outdoor activities are subject to weather conditions. In most cases, neither you nor us are entitled to cancel due to adverse weather conditions. We are not obliged to offer refunds for events affected by weather. If the risk to health and safety is too high, in the interests of the participants, we reserve the right to alter an event/activity. If we have to cancel, the group leader is subject to the refund conditions of the activity supplier.
Alterations by Us
Bookings are made months in advance of travel and occasionally we have to make changes, usually because of circumstances beyond our control. If this happens and any element is cancelled, we reserve the right to offer you an alternative option or options for your group. If nothing else is available, then we will offer a refund for that element only. The rest of the booking will go ahead as planned. In the very unlikely event that the whole weekend becomes unavailable for reasons beyond our control, we will offer a change of location or a change of date, but no refund will be due.
Alterations by You
We will try to accommodate any changes, subject to availability. We have two charges: £10 to add someone after balance is paid and number confirmed and lost per person deposits should you wish to change date or destination before the balance is paid.
Cancellation
The cancellation of a booking can be accepted only if it is received in writing/email from the group leader. All payments made are non-refundable and non-transferable. If our suppliers impose a cancellation charge the group leader will be responsible for meeting these costs. If someone within your group cancels, whatever the reason, unfortunately we can't offer a refund. However, we can provide an invoice for insurance purposes should they have a suitable policy. Or better still, if they can find someone to take their place, we can arrange a name transfer free of charge. If group numbers fall below the minimum number for a particular activity, as identified on our website, then we reserve the right to increase the package price payable by each person to cover the minimum number.
On the run up to the weekend
Please provide us with full names prior to the party along with any room shares if you have booked accommodation with us. This will ensure that your group activities run as smoothly as possible. Please take your Itinerary with you as your "ticket" for the weekend. We advise all our group leaders to contact the relevant activity suppliers on their Ticket Itinerary a week before the event to run through any queries that you may have. It is your responsibility to ensure that the group meet itinerary timings and if an event is unavailable because you are late, no refunds can be offered.
Feedback
Should you encounter a problem whilst on an event, please take it up with the supplier at the time to allow them the opportunity to resolve any queries.
If you are unable to resolve the matter, the group leader on behalf of the group should contact our Customer Relations Team within 7 days of your return. We will conduct a full investigation, simply bear with us for a week whilst we liaise with our suppliers, usually we are much quicker than this!
Other Information
In the unlikely event that you have to pay for an activity or for entrance to a venue booked and paid in advance through us, then simply collect a receipt and send it to us in order for us to investigate.
Images and Website Content
Our website content and descriptions are made in good faith and we take care to ensure they are accurate. However, errors may on occasion occur and we cannot accept any liability for errors or omissions except where these are due to our negligence or that of any of our employees. Images used by us to promote activities, events, packages and accommodation for marketing purposes have been legally obtained or provided by third party contracted parties taking photos of our groups on events. These images are designed to provide a feel for the products being shown. While we always aim to provide a representation or likeness for any activity, the event, package or product may be different from the images shown and we will remove all your personal photos within 8 working hours if requested.
GDPR Privacy Policy
We only pass on your group's names and contact details onto the suppliers relevant to your booking so that they can contact you regarding the event. All other information you provide is private and secure. We do not store card payment details and on request we will remove all your personal data within 8 working hours.
Please note that the group leader is responsible for ensuring that the group is aware of these Terms.
Party House Booking Terms
Contract
We act as a travel agent for principal suppliers named in your itinerary, you are deemed to have entered into a contract with your selected property.
Deposit Payments
Pay
£35 (or one person’s place) acts as a deposit to hold property availability for 48 hours. Use your Members Login to send invites by email or SMS, so your friends can pay towards the 30% provisional booking. This gives you peace of mind of who is attending and the group leader can easily track all payments made. Per person deposits are non-refundable.
Provisional Bookings
Within 48 hours we require 30% of the full booking value. Once that happens, we’ll process your booking and send you confirmation.
Balance Payments
The balance is due 12 weeks before the event. However, if you book with less than 12 weeks to go, we will confirm a balance date with you. The Party House group cost can be shared by the final group size. If the balance is not paid by the due date we will have to view the booking as cancelled by you with no refunds due.
Payment Charges
Absolutely none - hooray!
Security Deposit
You are responsible for treating the house and contents with great care, should your group cause any damage to the supplier's property during the event, they will be financially liable. All properties require a credit card or BACS good behaviour bond prior to arrival. Starting from £50 per person (usually £500 - £1000 per property). Payments are released within 14 days of departure.
Safety and Insurance
We entrust that our property owners observe the highest standards of safety and have appropriate levels of Public Liability Insurance. We have not undertaken an official examination of the facilities in all cases. You are responsible for taking out suitable travel insurance to cover your booking.
House Rules
Your accommodation will have a set of house rules in the welcome pack, for example:
Noise Policy (zero tolerance) – owners require you kindly consider the neighbours, with reasonable noise levels that does not disturb them.
Smoking is not allowed inside the accommodation or any other building on the premises.
Candles, naked flames or fireworks are not permitted on the premises.
Cleaning – you will leave the property in the same condition as you found it on arrival.
The number of persons occupying a property must not exceed the maximum number booked.
Properties with a hot tub or swimming pool have permitted hours of use.
Alterations by Us
Bookings are made months in advance of travel and occasionally we have to make changes, usually because of circumstances beyond our control. If this happens, we reserve the right to change or substitute alternative accommodation or activities. If this means extra cost to you, we’ll let you know, giving you the choice to accept. If the whole booking becomes unavailable for reasons beyond our control, you will not be entitled to a refund but in certain circumstances we will offer you a free change of location or a change of date.
Alterations by You
We will try to accommodate any changes, subject to availability. We have two charges: £10 to add someone once the balance has been paid and lost per person deposits should you wish to change date or destination before the balance is paid.
Cancellation
The cancellation of a booking can be accepted only if it is received in writing/email from the group leader. All payments made are non-refundable and non-transferable. If our suppliers impose a cancellation charge the group leader will be responsible for meeting these costs.
If someone within your group cancels, whatever the reason, unfortunately we can't offer a refund. However, we can provide an invoice for insurance purposes should they have a suitable policy. Or better still, if they can find someone to take their place, we can arrange a name transfer free of charge.
If the whole booking becomes unavailable for reasons beyond our control, in certain circumstances we will offer you a free change of location or a change of date but you will not be entitled to a refund.
On the run up to the weekend
Please provide us with full names prior to the party. After the balance has been paid the property owner will send the group leader a welcome pack, including house rules, check-in and check-out times and other useful information.
We advise all our group leaders to contact the relevant activity suppliers on their Ticket Itinerary a week before the event to run through any queries that you may have.
Feedback
Should you encounter a problem whilst on an event, please take it up with the supplier at the time to allow them the opportunity to resolve any queries. If you are unable to resolve the matter, the group leader on behalf of the group should contact our Customer Relations Team within 7 days of your return. We will conduct a full investigation, simply bear with us for a week whilst we liaise with our suppliers, usually we are much quicker than this!
Other Information
In the unlikely event that you have to pay for an activity or for entrance to a venue booked and paid in advance through us, then simply collect a receipt and send it for us to investigate.
Images and Website Content
Our website content and descriptions are made in good faith and we take care to ensure they are accurate. However, errors may on occasion occur and we cannot accept any liability for errors or omissions except where these are due to our negligence or that of any of our employees. Images used by us to promote activities, events, packages and accommodation for marketing purposes have been legally obtained or provided by third party contracted parties taking photos of our groups on events. These images are designed to provide a feel for the products being shown. While we always aim to provide a representation or likeness for any activity, the event, package or product may be different from the images shown and we will remove all your personal photos within 8 working hours if requested.
GDPR Privacy Policy
We only pass on your group's names and contact details onto the suppliers relevant to your booking so that they can contact you regarding the event. All other information you provide is private and secure. We do not store card payment details and on request we will remove all your personal data within 8 working hours.
Please note that the group leader is responsible for ensuring that the group is aware of these Terms.
