Office Party Planning Checklist organising events Albufeira

1. Who are Freedom?

We are proud to be the first Albufeira group specialist in the UK, established in 1996 with excellent customer service reviews. Read more about us

2. Why should I choose Albufeira?

See our Albufeira Party Guide

3. How do we get there?

The cheapest Albufeira flights can be found on www.skyscanner.co.uk. However we can offer airport transfers and also include activity transfers complete with English speaking guides.

4. Where are the activity venues?

Activity locations are usually confirmed upon booking subject to your chosen start time.

5. What would be the timings for my activity?

Some activities do have set times as indicated on the website, however in most cases the choice of start time is down to you.

6. Which hotel would we be booked into?

Our carefully selected accommodation is tried and tested for groups. Your deposit is only processed with secured availability and then the hotel is confirmed with you by email.

7. When should I book?

There are big advantages to booking early, such as scheduling the best time slots, receiving great accommodation availability and ensuring your party goers have the longest time to pay in instalments.

8. Will the prices change when I book?

Only if it is a particularly busy special event date or a one night supplement applies. Your deposit is not processed until these changes are confirmed with you.

9. Do I need final numbers when I pay the deposit?

No not at all, your group size is completely flexible until 6 weeks before the event. When you book, you do so for your maximum group size and then simply reduce as you go along.

10. Can I book last minute?

Yes, in fact we organise lastminute.com group bookings.

11. Do we pay a deposit and how much is it?

Yes, pay just £35 deposit to secure the booking for your maximum group size. Then use your Account Login to send invites by email or SMS, so your friends can pay their £35 deposit within 2 weeks to secure their own place. This gives you peace of mind of who is attending.

12. What happens after the deposit is paid?

The bookings department secures the availability and sends you confirmation. Any changes due to availability are agreed with you prior to the deposit being processed.

13. How do I get other people to commit?

Invite them quickly and easily by adding their name and email address to your online invite list which is available once you have paid your deposit.

14. How do I manage my group?

Simple, your login to MyFreedom makes it easy to invite people, share the itinerary and see who has paid what. Also available as an App to download.

15. Can I make changes if I need to?

Of course, in all but a few cases. It is harder to make changes within 6 weeks of the event.

16. Can some guests just attend parts of the event?

Yes, they only pay for the parts they attend.

17. Can I keep the activities a secret from the group?

Yes, after booking you can set activities as a mystery, so your friends can be surprised.

18. Can the group pay individually to Freedom?

Yes, paying for themselves is easy and can be paid in flexible instalments free of charge. You can see all the payments made by everyone.

19. Is it possible to pay for other people?

Absolutely, it's very easy to do this in your MyFreedom login area. Better still large groups over 20 get a free place.

20. Is our money safe?

Yes, since 1996 Freedom has had a fully bonded clients account with HSBC. This means your money is 100% safe in a separate account even if the unthinkable happens.

21. What if I have to cancel?

This depends on when you cancel. Given at least 6 weeks' notice we can usually change the date or use the deposit for another party booked within 12 months. See our standard terms.

22. If numbers drop will the prices increase?

Not if you fill bedroom occupancy and meet minimum activity numbers (usually 8). However smaller groups can pay for the minimum to keep the party going.

23. When is the balance due?

6 weeks before unless otherwise agreed.

24. What if I haven't got everybody's money in time?

We simply remove them from the list. They can add back on subject to availability and a £10 fee.

25. Can guests be added last minute?

We do our very best to add on any stragglers at any stage.

26. How do we allocate people to rooms at the hotel?

Very easily from your MyFreedom online organisers login area.

27. Will there be a security deposit at the hotel?

For some hotels yes. This will be advised to you in advance don’t worry.

28. When will I receive my ticket itinerary?

Within 2 working days of your balance being paid in full. Your full pack of accommodation and activity contacts will be sent by email and available online for everyone in the group.

29. Why should I bother using your company when I can just do it myself?

Because (and no offence) we will probably be better at it! We’ve made event planning our business since 1996. Let us take care of the nitty gritty and guarantee you the best value with the minimal amount of effort.

With over half a million customers we have used our buying power to negotiate better rates with tried and tested suppliers in 50+ locations. Plus our online members’ area (MyFreedom) gives you all the control to invite your guests online, let them pay in instalments, manage your activities and download your tickets. The latest addition to this great tool is the ability to hide certain activities from the Special Person.

We are of course biased, so you will probably want to see what makes us number one on the Google Reviews

Albufeira Hen Reviews

Great customer service, affordable prices and nice how you don’t get hounded down by the staff like other companies. Thank you Zoey for all your help with organising this, really friendly and supportive. Would recommend.

By Lindsey Carney
18th April

We honestly had the most amazing weekend ever and the boat that Zoey arranged for us was absolutely incredible! It was amazing value for money, the boat was gorgeous and the perfect activity for our trip! We had such an amazing afternoon and would fully recommend yourselves to anyone! Thank you so much to Zoey for her hard work in helping us arrange this! Everyone was blown away with how amazing the boat trip was!

By Molly Creegan
23rd September

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Albufeira Party FAQ's

29 Albufeira party planning answers